Digitizing and Centralizing Contracts
Care Initiatives, the largest non-profit skilled nursing and long-term care provider in Iowa, embarked on a contracting transformation journey with Evisort's AI-powered technology. With a new in-house legal team, they aimed to streamline their contract lifecycle management and vendor management processes. By leveraging Evisort's contract-focused AI, Care Initiatives swiftly digitized over 33 years' worth of legacy contracts within 10 days, exceeding their initial goal. Centralizing their contracts in Evisort provided the legal team with a clear view of obligations and rights across thousands of contracts, facilitating strategic decision-making and ensuring compliance.
Streamlining Vendor Management and Compliance
One of the key focus areas for Care Initiatives was vendor management, which was challenging across 43 different care centers. Evisort's workflow tool enabled the legal team to establish standardized workflows, allowing for self-serve contract processes at each location. This automation not only accelerated business growth but also ensured compliance by simplifying the drafting and approval of contracts. With all contracts in Evisort, the legal team could easily address compliance requirements, consolidate agreements, and prepare for auditor visits efficiently.
Getting Ahead of Audits with Contract Intelligence
Evisort's contract AI empowered Care Initiatives to proactively manage their contract portfolio, preparing for audits in advance. By identifying compliance status across offices and swiftly addressing any outstanding issues, the team streamlined the audit process and avoided penalties. Evisort's cloud-based platform facilitated easy access to required agreements during audits, significantly reducing the time needed for remediation. The integrated e-signature feature further expedited revision processes, showcasing Care Initiatives' commitment to regulatory compliance and operational efficiency.
Accelerating Contract Approval Workflow
Evisort's AI was instrumental in revolutionizing Care Initiatives' contract approval workflow, particularly in the hospice division. Standardized workflows in Evisort replaced the cumbersome manual process, enabling swift contract finalization and enhanced search capabilities. By making contracts searchable in a digital database, Care Initiatives could optimize vendor selection and improve patient care outcomes. The efficiency gains achieved through Evisort's AI not only accelerated deal closures but also empowered the legal operations and procurement teams at Care Initiatives.